Introduction
This tutorial explains how to add content to a shared User Group. User Groups allow multiple users to access the same content, whether or not they created it. The User Group must be assigned to the content in order to share it with other group members, and the sections below describe the process for sharing Posts, Documents/Images, and web page content.
Permission Levels
Once a User Group has been given access to new content, a permission level must be selected. There are three permission levels that the Group Members can be assigned:
- Viewer - Group Members can view the content, but not edit or delete it.
- Editor - Viewer access, plut the ability to update the content. Members can also remove the content from a page, but cannot permanently delete it from the Warehouse.
- Owner - Editor access, plus the ability to permanently delete the content from the Warehouse.
- Posts
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1. Begin by creating a new post as you normally would. Once the post is ready to be published, click on the collapsed "Access" section, directly above the "Submit" buttons.
2. In the expanded section, you may see your username listed as having "Owner" permissions. Begin typing the name of the User Group in the "Add People or Groups" field. Select the appropriate group from the list of matching results.
3. To set a new permission level, click on the "Viewer" drop-down menu and select either "Editor" or "Owner." Once finished, click the "Submit" button to create the post and share it with the group.
Return to Top - Files and Images
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The process for sharing both documents and images remains the same, and the term "file" will be used interchangabily for both documents and images.
1. If the file has already been uploaded, you can access it by first mousing over the "Warehouse" tab (located in the menu at the top of any HillTop page). In the first drop-down menu, mouse over "Files" then click on either "Documents" or "Images" to view their respective lists.
If you are uploading a new file, begin with Step #2.
2. After navigating to the list of files or uploading a new file, click the Edit button (pencil icon) to the left of the appropriate file. This will bring you to the file editor.
3. Here, locate the "Permissions" section. Begin typing the name of the User Group in the "Add People or Groups" field. Select the appropriate group from the list of results.
4. To change the permission level, click on the "Viewer" drop-down menu and select either "Editor" or "Owner." Once finished, click the "Submit" button to share the file with the User Group.
Return to Top - Web Page Content
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A Text Block is used in the example images, and these steps remain the same for FAQs. For File Groups and Image Galleries, see the "Files and Images" section to assign group permissions directly through the Warehouse.
1. In the content editor, locate the content element you would like to update, then click on it to open the editing window.
2. Next, locate the collapsed "Permissions" sections and click to expand it. Here, you should see the User(s) or Group(s) that currently have access.
3. Begin typing the name the User Group in the "Add New User or Group" field. As you type, a list of results will appear. Select the appropriate group from the results.
4. After selecting a group, use the drop-down menu to the left to set their access level (Viewer, Editor, or Owner).
5. Once the appropriate User Group has been added, click the "Submit" button to save your changes.
Note that you will need to repeat steps 2 - 4 for each content element on the page that the group should be able to access.
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