Documentation

Introduction

With The Digital Bell, you can upload document files to the Warehouse - common file types include .pdf. doc, .xls, and .ppt. Once your documents have been uploaded, you can then provide your visitors with download links. This tutorial explains the upload process, as well as how to add your files to pages and Posts.

Uploading a Document File


Step 1 - Click "Add a File"

Place your mouse cursor over the "Warehouse" tab, located in the menu at the top of your HillTop Dashboard, then select "Files" from the drop down menu. This will take you to a page listing the various file types you can upload. Click the link in the right margin, labeled "Add a file," as seen in the image below.

 Warehouse - Add a file

 

Step 2 - Select your Files

Clicking the link will take you to the upload file form, as seen in the image below. The upload file form allows you to choose  files from your computer, and upload them to your HillTop Warehouse. To begin uploading a file, click the button labeled "Upload Files." This will create a pop-up window with a file browser. Browse to the file you wish to upload, and double click that file. After the upload is completed, you may select more files from your computer by again clicking the "Upload Files" button. 

Warehouse - Upload a file

 

Finish - Click Submit

Once you have selected all of the files you wish to add to your Warehouse, click the "Submit" button to finalize the process and add your files to the Warehouse.

Creating File Groups

Introduction

File Groups are used to add a list of selected files to your page. By adding a File Group to your page, your visitors will be provided with links that allow them to download each file you add to the group. The steps below explain how to add a File Group.

Step 1 - Edit your Page

Begin by editing the page you wish to add the File Group to. This is done by clicking the "Pages" link, located at the top of your Digital Bell Dashboard, then locating, or searching for the appropriate page title. Once you have located the appropriate page, click the Edit button (pencil icon) to the left of the title. This will bring you to the page's content editor.

edit page

Step 2 - Add the File Group

Next, click the "Files" link, located under the "Add Content" heading in the left margin of the page. This will add a new File Group to the bottom of your page.

file group link

Click the "four arrows" icon in the upper left hand corner of the file group to click and drag it to your preffered position on the page.

reposition file group

A group title can also be added by clicking the "Click to add a Group Title" text, located at the top of your new File Group.

Step 3 - Add your Files

Once you have repositioned your File Group, and added a title, click the "+Existing Files" link to bring up the file selector.

add existing file

Locate or search for the appropriate file name in the left hand pane, then click the "arrow" icon to select the file(s) you wish to add to the File Group. Once you have selected the appropriate files, click the "Submit" button to add your files to the File Group.

select file to add

Optionally, once you have added files to the group, you can click the indvidual file names to add more information.

add more information to files

Clicking the files individually will bring up a form for each, which allows you to enter a subtitle for the file, as well as a short description. Once you have completed the form, click the "Submit" button to add the information to the File Group.

add title and abstract


An example of a finished File Group appears below:

Example File Group

  • Example File - This is an example of a file group that contains a .pdf. example-pdf-file.pdf (22.5 KBs)

Attaching Files to a Post

In addition to adding your files to Web pages, they can also be attached to Posts. Begin by creating a new Post, or editing an existing Post.

  • If you are creating a new Post, locate the collapsed "Related Content" section on the "Add Post" form, and click the text to expand it. Once the section is expanded, locate the "Files" section and click the "Choose from Warehouse" button. This will display a list of your existing files in a pop-up window.



    Use the "quick search" box to search for the title or file name of your document, or scroll through the list to locate it. Once you have located the appropriate file, click the "Select" button to add the file to the list. Once you have selected the appropriate file(s), close the pop-up window by clicking the "X" icon in the upper right corner.



    Your selected files should now be listed under the "Files" section. Complete any remaining sections of the "Add Post" form, then click either "Submit" button to create the Post. When viewing your completed Post, the attached files will be displayed as download links at the bottom.



  • If you are editing an existing Post, navigate to the list of Posts in the appropriate Post Type by mousing over the "Posts" link at the top of any page, then clicking the name of the Post Type. Next, locate the title of the Post you wish to edit and click the Edit button (pencil icon) to the left of the Posts's title.



    On the "Edit Post" page, locate the collapsed "Related Content" section, and click the text to expand it. In the expanded section, locate the "File" section, then click the "Choose from Warehouse" button. This will display a list of your existing files in a pop-up window.



    Use the "quick search" box to search for the title or file name of your document, or scroll through the list to locate it. Once you have located the appropriate file, click the "Select" button to add the file to the list. Once you have selected the appropriate file(s), close the pop-up window by clicking the "X" icon in the upper right corner.



    Your selected files should now be listed under the "Files" section. Scroll to the bottom of the page and click either "Submit" button to update your Post with the selected document files.